Home  |  About MEFS  |  Annual Meeting  |  Membership  |  Specialty Groups  | News & Publications  |  Education  |  Calendar  | Links

 

  Dear Exhibitor,

The Organizing Committee of the Middle East Fertility Society 2017 Congress is pleased to welcome you to the 24th scientific meeting, to be held from September 28 to 30, 2017 at the Grand Hyatt Dubai.

This exciting exhibition, taking place as part of the MEFS 2017 Congress, will be an event designed to show to our participants an array of the latest technology, products and services that may be of interest to their practice.

There will be numerous opportunities to network and partner with leaders in the industry and scientific communities.

Acknowledging the importance of the exhibition, the congress program has been structured to provide maximum exposure to exhibits.

Lunch, morning  and afternoon coffee breaks will be served in the exhibition and the exhibition will be referred to in the opening ceremony and throughout the congress by the congress chairs.

We are looking forward to welcoming you to Dubai !

 

 MEFS is open to any suggestions that may help you promote your products and services or that could enhance your meeting experience.

 

Exhibitors

 Code of Practice

  Exhibit Hall Floor Plan  

  Exhibit Rates  

 Exhibit Booth Payment Policy

  Exhibit & sponsoring Application

  Installation and Dismantling

  Exhibit Hours

  Exhibitor Appointed Contractor

  Exhibitor Registration

  Booth Cancellations 

  Sponsoring opportunity

                 

                                                                            

 Code of Practice 

 

In an attempt to avoid some inappropriate occurrences, the MEFS organizers propose that, in a spirit of mutual cooperation, certain rules intended to secure high standards of promotional conduct during the meeting be accepted and adopted.
The MEFS Code of Practice for industrial participation and support is an integral part of a financial organizational agreement with pharmaceutical and biomedical companies. Its premises are:

a. The high appreciation of physicians for the major effort companies makes to support large international congresses.
b. Industrial promotion should not interfere with the official meeting scientific activities and should never be such as to be bringing discredit upon, or reduce the confidence in, the biomedical industry as a whole.
c.
Exhibitors are prohibited from scheduling any events, hospitalities, or gatherings which directly conflict with an official function of the MEFS for the entire duration of the Annual Meeting.


I
n accordance with these stipulations, the following rules should be accepted and adopted:

- The organizers of the meeting aim at organizing a scientific conference of the utmost scientific value allowing as many participants to attend the meeting as possible. The organizers of the meeting appreciate the support received of the pharmaceutical and medical industries and will ascertain that in proper evaluation and judgment sponsors according to importance and value will be recognized. The organizers, however, will ascertain that none of such acknowledgement will jeopardize a perfect and smooth scientific exchange during the MEFS meeting.
- It is the responsibility of the conference organizers that major sponsors with extra support for the meeting are being recognized as such. Other sponsoring will be earmarked and identified without jeopardizing the above-mentioned agreement. All decisions concerning presentations of sponsors in the program and inside the congress center as well as in the immediate surroundings of the congress center are subject to approval of the organizers and cannot be disputed.

 

EXHIBIT RATES: Prices include rental of exhibit space only, and do not include a basic stand construction.

 

EXHIBIT RATES:

 

Booth size 3x3  = 4000  Euro,

                                                     ,                                      

   Participating companies will be invoiced for the full amount (a deposit is not required).

   Prices include rental of exhibit space only, and do not include a basic stand construction.

 

 

EXHIBIT BOOTH PAYMENT POLICY:

 

EXHIBITORS AGREE TO PAY THE FULL AMOUNT OF THE COST OF SPACE WITHIN 20 DAYS ON WHICH THE INVOICE IS ISSUED, OR SETUP WILL NOT BE PERMITTED. Payments for exhibit space are to be made payable to the Middle East Fertility Society by Bank transfers. Credit cards are not accepted for exhibits.

Please remit the total amount due to our MEFS account:

 

BYBLOS BANK ,   SWIFT CODE : BYBALBBX

BRANCH: ANTELIAS, BEIRUT- LEBANON

ACCOUNT NAME: MIDDLE EAST FERTILITY SOCIETY,  ACCOUNT NUMBER: 310-2961996-002

IBAN: LB 1500 39 0000000 310 2961996-002

All Charges due on Bank Transfers have to be paid by the sender

 

 

 

BOOTH CANCELLATIONS

 

Any company that wishes to release assigned space prior to April 01, 2017, and after Management has processed application, will be refunded all but €200.00 of monies received.

Any company canceling on or after April 1, 2017, is responsible for the full cost of the contracted exhibit space.

Registration

 

Admission badges for the exhibition will be provided and the number of badges will be determined according to the floor space allocated as shown below:

• 9 m2 (i.e. 1 minimum unit) allows for 3 exhibitor badges free of charge
• Between 10 and 18 m
2 allows for 6 exhibitor badges free of charge
• Between 19 and 27 m
2 allows for 10 exhibitor badges free of charge
• ≥ 36 m
2 allows for 15 exhibitor badges free of charge

 

If the number of free exhibitor badges is insufficient, extra exhibitor badges can be ordered at a price of 120 Euro per badge extra badges form .

Notification of cancellation of extra ordered badges should be sent in writing to the MEFS Central Office. No refunds can be made for the cancellation of extra ordered exhibitor badges.

 

 

 

Show decorator, services, furnishings and shipment

 

 

Arab Organizers will be your direct contact number for the below services for Exhibitors :

 

Special Design booth Designing , Printing , decorating    installation  and  dismantle  of  the booth

Any Special Requirements inside the booth , this includes A/V , Plasma Screens , Furniture , Hosts/ushers ..

Food and beverage

Customs and shipment

 

Jordan Office: Tel.: +962 6 565 4341/ 342 |Fax: +962 6 565 434

Maha Khalil , Email: Maha.k@arab-organizers.com

mobile: 00962796600085

 

Samer Masri, Email: samer@arab-organizers.com

mobile: 00962797611305

 

U.A.E Office: Tel.: +971 2 445 1454|Mob.: +971 55 233 7800, Email: info@genesislevant.com

 

Iraq Office: Tel.: +964 75 1013 6345, Email: toc@theorganizers-iraq.com

 

 

 

SPONSORSHIP offers excellent value-added opportunities to maximize your exhibit investment. Stand out from the competition and solidly position your company and industry leader committed to excellence. The following opportunities have been offered for commercial support.                             

 

 

Final Program  The final program contains full program information about the meeting PDF only

Advert Final Program Book PDF only

Price » 1000

Pocket program overview

Price » 6000

A handy, pocket-size program overview will be provided to all participants. This small but useful item will give a clear and structured overview of all the sessions with time-table and meeting rooms where the sessions are held. The sponsor will provide an advert that will be included in the overview.

 

The MEFS Zone

Price » 5000

The MEFS Zone is a cyber facility that offers participants a wide range of communication features. “The Zone” will be equipped with computers  that will be freely available to all registered participants. Participants can browse the internet without restriction. Each session on a computer.

MEFS invites all sponsors t support “The Zone” and offers the following:

Company banner (logo or company name) log-on screen with link to company website

company banner or sign board with company name and logo in the Zone are acknowledging support

 

Delegate bags

Price » 2000

Congress bags will be distributed to all congress delegates. Sponsorship of the delegates bags will consist of the production and delivery of the bags at the congress venues. The company that supports the delegates bags is entitled to print company name and company logo on the bags. It is not allowed to print product names on the bags. A sample of the bag must be supplied for approval.

Price  1000 Euro (fee charged is for advertising rights only and does not include production of the bags.)

 

Lanyards                                                                                 

Price » 6000

The company that supports the lanyards is entitled to print company name on the lanyards. Products names will not be allowed. The sponsor will provide the lanyards. Alternatively the lanyards can be produced by MEFS, in which case MEFS will invoice production and delivery costs to the sponsor in sedition to the fee charged for the advertising rights.(Fee charged is for advertising rights only and does not include production of the lanyards. (Participants are prohibited from Changing the lanyards, participants not wearing MEFS official  lanyard will not be admitted )     

Company Symposium

A limited number of time slots can be allocated to company symposia. Time slots are distributed as follows:

 Company Symposium

􀂈 Day 1   morning-  Price􀃖 € 15, 000

􀂈 Day 1   afternoon- Price􀃖 € 8, 000 (parallel to non-competing session)

􀂈 Day 2   morning Price􀃖 € 10, 000

􀂈 Day 2   afternoon Price􀃖 €5, 000 (parallel to non-competing session)

􀂈 Outside the official hours Price􀃖 € 5, 000        

􀂈 One day workshop is also available, contact MEFS office for pricing and specifications

􀂈 Sponsor a scientific session from the main program of the meeting, contact MEFS office for pricing and specifications

The following rules and regulations apply:

-They are not eligible for CME accreditation

- Companies who organize a company symposium Held to NON-PARALLEL session will be responsible for the scientific content of that symposium after receiving an approval from the MEFS scientific committee (i.e. companies are free to choose the title, lectures, speakers and chairmen of their symposium but subject to MEFS scientific committee’s approval);

- Companies who organize a company symposium held in parallel to non-competing sessions will be responsible for the scientific content of that symposium (i.e. companies are free to choose the title, lectures, speakers and chairmen of their symposium);

- Companies will take on the costs (travel and hotel) for speakers (and chairmen);

- The meeting room will be equipped with a set-up used for the MEFS sessions.

- Additional audio visual equipment, decoration etc. will be covered by the organizing company

- Company logo and advertisements are allowed during the presentations, but should be withdrawn promptly at the conclusion of the session;

- The program of the company symposia will be announced in the final program that is distributed to all participants in the meeting;


Alternatively, you could sponsor a scientific session from the main program of the meeting.

The sponsored scientific session will read: Sponsored by "your company Name" .

 

Please, note the terms of this kind of Sponsored Scientific Activities.

- They are eligible for CME accreditation

- They are subject to the “No Commercial Bias” policy of the society, i.e. no advertisements are allowed during the presentations

- They may cover a Keynote Lecture or One-hour Scientific Session (three presentations) any time during the two- three-day scientific event

- The choice of the topics and speakers is solely the ownership of MEFS Scientific Board

 Please contact MEFS scientific office :science@mefs.org or mefs@mefs.org

Although time-slots during the official meeting days and hours are limited, MEFS is prepared to consider additional time slots outside the official meeting days and hours.   Please indicate interest for time-slots outside the official meeting dates/hours on application           Price » 5, 000

 

Meeting Room Price􀃖 € 1,500

 

Exhibitor Guide premier sponsorship Price € 3000

 

 

Congress App (Exclusive sponsorship)- please contact MEFS office for pricing

 

 

 

 

Please note that MEFS is open to any suggestions from sponsors, regarding sponsoring opportunities which are not listed in this sponsorship booking form. In such case, MEFS might opt for a customized agreement with the sponsor.

  

Exhibit Space and Sponsoring application